We are often asked if we provide day of coordinating and the answer is no, we do not. In reality, the service you are seeking doesn't actually exist anymore. You may still find start-ups that will do this but seasoned pros pull away from being responsible for executing an event that they were not at least minimally involved in planning. So many things can go wrong and their reputation is at stake. Here are some pushbacks and answers to this conversation.
I’m organized and type A so I am comfortable planning the wedding:
I love the ambition and detail oriented nature. In theory, every bride is only ever planning one wedding, right? So no matter how detailed and organized, there just really isn't any possible way to put together a proper timeline and reconcile all of the many details that go on in those last few weeks. There are TONS of templates and articles to help, totally get that! But each of your vendors is unique to you and your vision so they will all have varying needs that a template just can't consider. Your photographer will likely have a timeline and your DJ too - so it will seem simple "ah, I'll just use their template", but it's important to juggle the needs of all of the vendors and we as pros know exactly what questions to ask and which red flags to mill through so that nothing is left un-turned.
Here are some supporting articles that may help with understanding the need a little more:
I have a smaller budget and I don’t have a choice but to hire someone only for the day.
For the budget aspect of it... totally hear you, girl! I certainly understand the value of a buck and definitely respect that with and for my clients. Our philosophy at Style Couture Events is to maximize every last penny. I saved brides thousands and while it may not always be that much, every penny counts and if hired early on, I can often offset my cost completely. We know how to pair you with the right fit from the beginning.
For a seasoned event manager, one can expect to spend between $2,000-3,000 in St. Louis. Before you think you’re dishing out $2,500 for 8 hours of service on a wedding day, this usually entails 40+ hours of work. Costing far less than all vendors (except DJ, cake and maybe Photobooth) and we are the ones that bring it all together. Vendors don't really like working weddings that haven't been vetted by a planner because they aren't able to do their jobs right and well, picking up slack on the wedding day as troubleshooting occurs. So spending $5k on a photog and only getting $4k of value is how that turns out. We also factor salaries, rent, taxes, and other business related costs into our pricing. With only so many weekends in a year and not working every weekend, it's just not possible for a pro to sustain at anything less. In fact, many make well over 6 figures with their businesses but take home less than a teacher. All for a position that is considered the top five most stressful in the country above C-Suite execs and among first responders. #openbook :)
All this to say, you really can't afford NOT to hire the pro that will vet things for you. I promise that is not a sales pitch and if I'm not the one for you, no worries. I like to be an open book and share my good and bad experiences. I am also excited about educating brides on what it really takes to make a wedding day run smoothly based on those bad experiences. Ultimately, I just want everyone to have the wedding day they deserve.
I’ve already hired my vendors and created a timeline, the only thing left is really executing the day. Can you shave your base program to accommodate?
The short answer is "no" because hiring your own vendors and creating your own timeline actually creates more work for me to do. In all honesty, my vendor recommendations are not at all factored into my pricing. I want nothing more than to push them on brides and if I could, I would force all of my brides to use only my vendors. I would ... it just makes my life easier. If my vendors aren’t used, I’m going to be spending a lot of time learning how these new (to me) vendors operate and prefer to communicate. Some really hate working with planners and it only hurts you because it takes me longer to reconcile. And same goes for the timeline you created. I will spend more time combing through an existing timeline and correcting layering issues than I would if I just created it myself.